We will only use the information that we collect about you lawfully, in accordance with the Data Protection Act 1998 and the General Data Protection Regulation (GDPR).
We may update this policy from time to time. If we do, any changes will be detailed on this page for you to refer to. If you have any questions or any requests concerning your personal information, please contact us at firstname.lastname@example.org
How We Collect and Use Your Personal Data
The GLPA collects certain personal data depending on what activities you engage in while on our website. Examples of the data we may collect are as follows:
- General use of the website: We use Google Analytics to monitor traffic patterns. As part of this, we may collect information about your geographical location; age and gender; and statistics about your use of the website.
- Account Profile – when you register as a Visitor or a Contributor, we may collect your first name, last name, email address, username (if applicable) and password. You may also provide additional details on your account profile, such as your profile picture, photos, audio and video recordings, and personal website.
What we do with the information we gather:
- We use the data gathered about your visit(s) to our website in order to improve our functionality and overall user experience
Our Legal Basis for Using Your Personal Data
There are two legal grounds on which we rely to use your personal data. These are listed below:
- Legitimate Interests: As a data controller, we rely on our legitimate interest to process the personal information you provide to us when you use our site or if you contact us. We will only use your data in ways you would reasonably expect.
- Consent: We will only collect or process your personal data where you have provided active and explicit consent for us to do so.
Disclosure of Personal Data
We will not share your personal data with any third parties unless it is strictly necessary. Those third parties with whom we may share your data are as follows:
- Google analytics – in order to monitor site traffic for the purposes of improving the user experience
- Our regulators, law enforcement or fraud prevention agencies, as well as our legal advisers, courts and any other authorised bodies, for the purposes of investigating any actual or suspected criminal activity, enforcing our rights or other regulatory or legal matters.
If you are signed up to the GLPA mailing list but no longer want to receive emails from us, simply scroll to the bottom of any email you have received and click ‘unsubscribe from this list’. You will still receive emails from us if it is necessary for us to communicate with you for administrative or operational reasons relating to our service.
We endeavour to do our best to protect your personal data. For all personal data we hold, we use strict procedures and security features to prevent unauthorised access. Nonetheless, we cannot guarantee the absolute security of your data transmitted to our site, and any transmission is at your own risk.
In order to have a user account on the GLPA website you will be required to create a password. You are responsible for keeping this password confidential and secure. If you forget your password we are able to issue a new one.
Storage and Retention
Our website is hosted on servers based in the United Kingdom.
We will retain information about you only for the period necessary to fulfil the purposes for which the information was collected.
This retention period may vary depending on the purposes for which the information was collected. For example, the data we collect via Google Analytics will be stored for 50 months.
Please note that in some circumstances we may be legally obliged to retain your information, for example, for tax and accounting purposes.
As a data subject (i.e. someone about whom we collect personal information) you have certain rights. These rights are not universal or absolute, and may vary depending on applicable data protection legislation. Under GDPR, all website users based in the European Union have the following rights:
- The right to access personal data held by us about you.
- The right to require us to correct any inaccurate data we might hold about you.
- The right to require us to erase/delete personal data held by us about you.
- The right to restrict our processing of personal data held by us about you.
- The right to request and receive – at no financial cost – any and all personal data which you have provided to us in an accessible format.
- The right to withdraw your consent to our processing of your personal data, either in specific aspects, or in its totality.
In order to exercise any of these rights, please email us at email@example.com
Should you wish to make a complaint, you may also contact the Information Commissioner’s Office, here.
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